Privacy Policy For ClearCube Consulting Limited
Who We Are
This document sets out the Privacy Policy of ClearCube Consulting Limited (Company number 06003940) hereinafter referred to as ‘CCC’, ‘Speccle’ ‘we’, ‘us’, ‘our’ and ‘the Company’.
ClearCube Consulting Limited operates and controls the Speccle website (speccle.com – hereinafter referred to as ‘the Website’). We collect information about you to make your job search as easy and safe as possible.
We understand that your data is very important. This is why we’re committed to protecting your privacy online.
Acceptance Of This Policy
We want to provide a safe and secure user experience. This privacy policy explains the basis on which we will process and store any personal information that we collect from you and/or that you provide to us.
We will ensure that the information you submit to us, or which we collect, via various channels (including our website, through written correspondence (including e-mail), conversations or meetings with our consultants, or through any of our offices or websites), is only used for the purposes set out in this policy.
Through this Privacy Policy we aim to inform you about the types of personal data we collect from candidates, the purposes for which we use the data and the ways in which the data is handled. We also aim to satisfy the obligation of transparency under the General Data Protection Regulation (EU) 2016/679 (“GDPR” and collectively the foregoing “EU Data Protection Laws”) on and from 25 May 2018.
What Information We May Collect And What We May Do With It
We will collect your personal details, including but not limited to your name and contact details (together with your e-mail address) and other relevant information from your Curriculum Vitae (“CV”). When we receive your details and CV electronically, this may be through a direct application on our website or an application that you have made through a third party job board.
We will likely obtain further personal information about you during the course of our relationship with you. This information may be obtained from you directly or from third parties, such as organisations to whom we have provided your CV and who have engaged with you as part of a job application.
We use the information we collect to provide you the best possible service. This includes notifying you of future job opportunities, improving our websites and answering your questions. We may also use your information to contact you about industry news, events, or direct marketing communications.
Under GDPR, the main grounds that we rely upon in order to process personal information of clients and candidates are the following:
Contractual Purposes – in order to perform obligations that we undertake in providing a service to you, or in order to take steps at your request to enter into a contract with us, it will be necessary for us to process your personal data;
Legal Obligations – we are subject to certain legal requirements which may require us to process your personal data. We may also be obliged by law to disclose your personal data to a regulatory body or law enforcement agency;
Legitimate Interests – either we, or a third party, will need to process your personal data for the purposes of our (or a third party’s) legitimate interests, provided we have established that those interests are not overridden by your rights and freedoms, including your right to have your personal data protected. Our legitimate interests include responding to requests and enquiries from you or a third party, optimising our website and customer experience, informing you about our products and services and ensuring that our operations are conducted in an appropriate and efficient manner;
Consent – we may ask for your consent to process your personal data in a particular way.
We will hold, use and disclose your personal information, for our legitimate business reasons including:
a) to provide our services to you;
b) to fulfil contractual obligations with our clients;
c) to match your details with job vacancies, to assist us in finding a position that is most suitable for you and to send your personal information (including sensitive personal information) to clients in order to apply for jobs;
d) to enable you to submit your CV for general applications, to apply for specific jobs or to subscribe to our job alerts.
e) to retain your details and notify you about future job opportunities other than the specific role for which you have contacted us;
f) to maintain our business relationship, where you are a user of our website, a client or candidate;
g) to answer your enquiries;
h) to direct-market products and services, advise you of news and industry updates, events, promotions and competitions, reports and other information. You may opt-out at any time of these communications via email to: info(Replace this parenthesis with the @ sign)clearcubeconsulting.com
h) to provide further services to you by sharing your personal information with trusted third parties.
i) to release personal information to regulatory or law enforcement agencies, if we are required or permitted to do so
Who We Share Your Data With
We may share your information with any member of Speccle, and other trusted third parties, to help us deliver our services to you. Under certain circumstances, we may occasionally be required by a regulatory body or law enforcement agency to disclose certain personal information.
We will share your personal information as above for any or all of the following purposes:
a) to provide you with recruitment services;
b) for business development;
c) for systems development and testing;
d) for development and marketing of other products and services.
We will share your personal information with other parties for the following purposes:
Clients – We disclose your personal information to clients who have vacancies for jobs in which you are interested.
Regulatory and Law Enforcement Agencies – If we receive a request from a regulatory body or law enforcement agency, and if permitted under GDPR and other laws, we may disclose certain personal information to such bodies or agencies.
New business owners – If we or our business merges with or is acquired by another business or company, we will share your personal information with the new owners of the business or company and their advisors. If this happens, you will be sent notice of such event.
Trusted Third Parties – We will share your personal information and, where necessary, your sensitive personal information with trusted third parties where we have retained them to provide services that you or our clients have requested, such as:
a) employment reference checking;
b) qualification checking;
c) criminal reference checking (as required);
d) verification of details you have provided from third party sources; and/or
psychometric evaluations or skills tests.
We may also share your personal information with third parties who perform functions on our behalf and provide services to us such as:
a) professional advisors;
b) data analytics providers;
c) IT consultants carrying out testing and development work on our business technology systems.
Marketing
We may use your information to send you targeted marketing material from time to time relating to our services such as industry news, events, or information we feel may be of interest to you. Your information will not be disclosed to any external third parties for marketing purposes.
We may communicate with you by the following methods – email, SMS (commonly known as text), post and telephone. You have the right to stop receiving our marketing communications at any time. If you no longer want to receive these communications or would like to change your marketing preferences you can inform us by clicking on the relevant link in our marketing emails to you, and these communications will be stopped or modified as soon as reasonably practicable. If you would like to opt out of all of our marketing communications, you may also tell us by written email to info(Replace this parenthesis with the @ sign)clearcubeconsulting.com.
How Long We Hold Your Information
The length of time we will hold or store your personal information for will depend on the services we perform for you and for how long you require these. As we often support candidates with placements over many years, and potentially throughout their careers, the purpose for which we retain candidate data is often an ongoing purpose. We conduct regular data-cleansing and updating exercises with our candidates to ensure that (a) the data that we hold is accurate and (b) we are not holding data for too long.
Our standard terms of business state that our clients should retain candidate data such as CVs for the purposes of the specific role you apply for and that, as controllers of your data, they should inform you if they plan to retain your CV on file in order to notify you about potential future roles, or to otherwise hold or use your data for other purposes.
Your Rights
You’re in control of your data. Should you wish to stop receiving emails from us, you will be able to unsubscribe or opt-out from the communications you receive, or contact us on email, telephone or even by post and we will make that change for you.
You have certain rights in relation to personal information we hold about you. Details of these rights and how to exercise them are set out below. We will require evidence of your identity before we are able to act on your request.
Right of Access – You have the right at any time to ask us for a copy of the personal information about you that we hold. Where we have good reason, and if the GDPR permits, we can refuse your request for a copy of your personal information, or certain elements of the request. If we refuse your request or any element of it, we will provide you with our reasons for doing so.
Right of Correction or Completion – If personal information we hold about you is not accurate, out of date or incomplete, you have a right to have the data rectified, updated or completed. You can let us know by contacting us by written email to info(Replace this parenthesis with the @ sign)clearcubeconsulting.com.
Right of Erasure – In certain circumstances, you have the right to request that personal information we hold about you is erased e.g. if the information is no longer necessary for the purposes for which it was collected or processed or our processing of the information is based on your consent and there are no other legal grounds on which we may process the information.
Right to object to or restrict processing – In certain circumstances, you have the right to object to our processing of your personal information by contacting by written email to info(Replace this parenthesis with the @ sign)clearcubeconsulting.com. For example, if we are processing your information on the basis of our legitimate interests and there are no compelling legitimate grounds for our processing which override your rights and interests. You also have the right to object to use of your personal information for direct marketing purposes.
You may also have the right to restrict our use of your personal information, such as in circumstances where you have challenged the accuracy of the information and during the period where we are verifying its accuracy.
Right of Data Portability – In certain instances, you have a right to receive any personal information that we hold about you in a structured, commonly used and machine-readable format.
You can ask us to transmit that information to you or directly to a third party organisation.
The above right exists only in respect of personal information that:
a) you have provided to us previously; and
b) is processed by us using automated means.
While we are happy for such requests to be made, we are not able to guarantee technical compatibility with a third party organisation’s systems. We are also unable to comply with requests that relate to personal information of others without their consent.
You can exercise any of the above rights by contacting us by written email to info(Replace this parenthesis with the @ sign)clearcubeconsulting.com.
Consent
To the extent that we are processing your personal information based on your consent, you have the right to withdraw your consent at any time. You can do this by contacting us by written email to info(Replace this parenthesis with the @ sign)clearcubeconsulting.com.
Curriculum Vitae
We give you the option of submitting your CV via our website or by providing your CV to one of our consultants. You can do this either to apply for a specific advertised job or for consideration by our recruitment consultants for positions as they come up.
Your CV will be stored in our database, and will be accessible by our recruitment consultants.
You can update your CV at any time, simply by following the same procedure to submit a new CV. Your old CV will automatically be archived providing the submission details remain the same (for example you submit both CVs using the same email address or you advise the relevant contact of your new submission).
Use of Cookies
Certain information about you including personal information and your general internet usage may be collected through the use of cookies when you use our services or visit selected third party websites. Cookies are small pieces of information stored by your browser on your computer’s hard drive. We use them to help us understand your website activity such as which pages you visit, how frequently you visit particular pages and which website(s) you come to us from and they enable us to determine the most popular areas of the website and monitor general website usage. They also allow us to improve our site and deliver a better and more personalised service to you. We may store information about your preferences and then customise our site for you according to your individual interests. The cookies also allow us to recognise you when you return to the website and ensure that you remain logged into your session if you browse away from the website.
Most Web browsers automatically accept cookies. You can refuse to accept cookies, including essential cookies, by activating the appropriate setting on your browser. However, if you select this setting you may be unable to access all or parts of the website. Unless you have set your browser to refuse cookies our system will issue a cookie when you log on to the website.
The following are examples of some of the types of cookies we may use from time to time:
a) Visitor identification cookies. These are anonymous identifiers used to recognise a visitor across visits which may be used to identify repeat visits and analyse cross-visit behaviour.
b) Tracking cookies. These are account-related identification cookies used to recognise you as a client and maintain your session on the website. They may be used to link site usage information with transactional information when analysing and optimising your user experience.
c) Customisation cookies. These uniquely identify you, recognise you as a returning visitor and are used to customise your experiences on the website.
d) Testing cookies. These are anonymous cookies used to randomly generate variants of content and maintain the visitor’s view of that content. They may be used to record a variant’s performance in achieving goals such as helping visitors to register.
e) Analytical cookies. These are used to collect information about how visitors use our website. This information is then used to compile reports and to assist us in improving the website.
By using the website you consent to us storing our cookies on your browser and your computer’s hard drive. You should be aware that any third parties on our website may use cookies, but we have no control over the use of cookies by any third party.
Concerns and Complaints
For any questions, concerns or complaints, you may contact our designated Data Protection Officer directly at info(Replace this parenthesis with the @ sign)clearcubeconsulting.com.
Amendments To This Privacy Policy
We reserve the right to amend this Privacy Policy from time to time as necessary. Any such revision of this policy will be binding and immediately effective upon our posting an updated version on the website. The date upon which the amended Privacy Policy came into force will be stated on the Policy. This policy was last updated on 21 May 2018. Please check the website frequently for any revisions to this policy.